2019 Annual Congress

October 31, November 1, 2, & 3, 2019
The Embassy Suites in Charleston, WV


You May Ask, "Why Should My Company Attend & Exhibit?"
Do you want to expand your brand, establish new customer relationships and meet people who can affect the future of your business? If so, the 2019 WVAOP Annual Congress meeting is the event in which you need to invest in! Connect with over 125+ Doctors of Optometry, 250+ Paraoptometric Staff Members and meet face-to-face with the Doctors who buy the products and services your company offers. The 2019 Annual Congress meeting is the place to showcase new tools and techniques to market your new products and services directly to Doctors of Optometry and their staff members! The WVAOP invites you to exhibit at our 2019 Annual Congress meeting scheduled for October 31, November 1, 2, & 3, 2019 at the Embassy Suites in Charleston, WV!
Download the Exhibitor Packet Here!

Interested in Sponsorship Opportunities?
Is your company interested in expanding your brand/company even further? Sponsorships are a great opportunity to get your brand/company to more attendees! 

Download the Sponsorship Packet Here!

Hotel Reservations at the Embassy Suites:
- Quad Rate: $149.00 per night + taxes & fees
- Triple Rate: $139.00 per night + taxes & fees
- Double Rate: $129.00 per night + taxes & fees
- Single Rate: $129.00 per night + taxes & fees

The deadline to reserve a room reservation is October 10, 2019. After this date, the rooms in the room block will go back to full price and may possibly not be available.

To make a room reservation at the Embassy Suites, please contact the hotel by calling 304.347.8700. 

Schedule of Events:

Friday, November 1, 2019:
10:00am to 11:00am - Check-In at Registration Desk
11:30am to 2:00pm - Exhibitor Setup
     **Please Note: You must be set up by 2:00pm - NO EXCEPTIONS!
3:00 to 3:30pm - Break with Doctors of Optometry
3:30 to 4:00pm - Break with Paraoptometric Staff Members
5:00pm to 9:00pm - Exhibitor Reception with All Meeting Attendees
6:30pm to 9:30pm - Annual Christi's Charity Silent Auction (Outside the Exhibit Hall)

**Please Note: Schedule is subject to change without any notice.
The WVAOP reserves the right to cancel its 2019 Annual Congress Meeting, or any part of the meeting, due to unforeseen circumstances or to limit enrollments should attendance exceed capacity. Costs incurred, such as hotel reservations, airline fees, car rentals, etc. are the responsibility of the individual company and not the WVAOP.

Your Booth Includes the Following:
- Face-to-Face time with Doctors of Optometry and their Paraoptometric Staff Members.
- Exclusive opportunity to introduce new products and services.
- Visibility and brand exposure.
- E-blast to existing and potential customers reaching over 300 Doctors of Optometry for the exhibit hall.
- Complimentary exhibit hall passes for up to (4) exhibit attendees from your company.
- Exhibit hall traffic activities: Food, drinks, silent auction and more!
- Standard 6 foot exhibit hall + 2 standard chairs.
- Tablecloth for the table (if needed).
- Exhibit hall attendee name tags - Names must be submitted no later than October 15, 2019.
- Electric (if needed) - There is an extra $75.00 charge for electric.

This Year's Exhibit Hall Theme:

This year's theme is Alice in Wonderland - "Through the Looking Glass"!

Dress up as your favorite character from Alice in Wonderland and decorate your table too!

Site last updated on August 8, 2019.